Apollo Meeting Room Occupancy (MRO) Idea Generation Challenge

Welcome to the Apollo Meeting Room Occupancy (MRO) Idea Generation Challenge. 

This Idea Generation challenge is focused on exploring new ideas around how a large company could manage and monitor their available meeting rooms. We would like to explore how using modern technology, devices and the internet of things (IoT) we are able to monitor meeting rooms, monitor movement/activity and manage scheduling of the rooms. 

Is there a more efficient process? Let us know your ideas!

Important Rule for all Ideation Challenges
You are allowed to submit your ideas at any time during this challenge. You are also allowed to submit to the final phase even if you did not submit to the checkpoint phase. All ideation submissions will be accepted (that pass screening). Note: while we are allowing this challenge to be "open" we do recommend you submit to the checkpoint so we can review and provide valuable feedback. 

Round 1

Submit your initial ideas for checkpoint feedback

Round 2

Submit your final ideas plus include any checkpoint feedback

Challenge Description

The Problem:
Meeting room availability and utilization is often an issue within large companies so we are exploring ideas and concepts that might help provide for improved management.

Currently there is no way of determining meeting room occupancy other than reviewing the meeting room booking system or physically reviewing the office space availability. While the current mechanism works, it has limitations:
- Meeting rooms are booked for a period of time and often that time is not fully utilized.
- Meeting rooms are booked but cancelled at late notice without letting the meeting room team know.
- Meeting rooms are under populated for the size of the room booked.
- Physically checking the room is time consuming

Initial Thoughts:
The Meeting Room Occupancy (MRO) concept explores the idea of using connected devices and sensors that would monitor for movement and activity within a meeting room, and provide a dashboard to the meeting room administration team. 

This would allow the team to:
- Understand whether booked meeting rooms where currently active or inactive
- Understand whether meeting rooms were being used that had not been booked
- Generate data that would allow further analysis of meeting room usage (for example, booked meeting room activity vs actual activity)

Technology Thoughts:
- Devices (i.e. some kind of sensor capability) would be installed into meeting rooms
- Devices would report activity within their deployment area, and provide as much data as the device supports
- A dashboard would be used by the meeting room admin team to monitor activity in meeting rooms
- Alerting for the meeting room admin team to notify them of rooms that can be made available

We are looking for any wider considerations within the main scope that we perhaps have not thought about. 

Idea Generation Deliverables
We are looking for ideas - but we also need a structure to your ideas so we can understand them and make it easier when reviewing.

1) Idea
- High level overview/statement of the idea
- One or two sentences describing your idea.

2) Name
- Application or project name and any "tagline" you would like to associate with your idea

3) The User Story
- This is critical. 2-3 paragraphs describing your idea, solution and potential technology

4) Details
- Any quick sketches, wireframes or designs/images to better explain and pitch your idea

5) Pitch
- Imagine trying to sell your idea
- Present your solution in a professional manner/package.

Target Audience
- Corporations and internal teams managing meeting space

Judging Criteria
- Feasibility of your idea.
- Idea scenario coverage and detail.
- User experience/engagement focus.
- Presentation/pitching of the idea.

Submission & Source Files
Preview Image
Create your preview image as one (1) 1024x768 JPG or PNG file in RGB color mode at 72dpi and place a screenshot of your submission within it.
- You can take screenshot of your idea document and submit it.
- You can provide a blank image file and use it as preview image.

Submission Files
All original source files of the submitted ideas, it can be PNG, JPG, PDF, HTML, DOC, TXT, RTF, PPT, MP4 or AVI file.

Source Files
All original source files of the submitted ideas, it can be AI, PSD, PDF, HTML, DOC, TXT, RTF, PPT, MP4 or AVI file.

Final Fixes
As part of the final fixes phase you may be asked to complete one round of minor changes to ensure your submission meets the stated requirements of this challenge.