RUX - Digital Governance Portal Responsive Design Concepts Challenge

Welcome to the "RUX - Digital Governance Portal Responsive Design Concepts Challenge"! 
In this challenge, we are looking to design a responsive web application which will provide a way for users to manage/organize the governance meetings - which includes capturing of Minutes of the meeting (MoM), uploading relevant files from the meeting, listing Issues of the company for which action needs to be taken and sending appropriate notifications/reminders to the person(s) who is responsible to take action, etc. 

We are looking for design concepts and new ways to think about the user interface in this challenge. 

What is a RUX Challenge?
The RUX (Rapid User Experience) challenge uses the same format as our famous LUX Challenge except it is not "Live" at an event. The RUX Challenge Series provides you with an opportunity to show digital leaders from some of the largest companies in the world just how good your concept and user experience (UI/UX) design skills are.

RUX (Rapid User Experience) challenges are fast, fun, and have more chances for you to capture prize money! 

Note: You do not need to have RUX challenge experience to join this challenge - Just jump in and give it a try! Make sure to follow the challenge details, the challenge forum and ask questions

The goal of this challenge is to take the provided requirements, analyze them and provide better design concepts/user experience, visual ideas on how the application might look and work!

RUX Challenge Timeline and Rolling Checkpoint
- Submission Start: 10/25/2018 at 10:00 PM EDT 
- Rolling Checkpoint Start: 10/27/2018 at 10:00 PM EDT
- Submission End: 10/28/2018 at 10:00 PM EDT 

Note: Important Rolling Checkpoint Details
- Client and PM (Sunita - @puchki) will be available for early submissions and Rolling Feedback!
- We will answer questions and provide Rolling checkpoint Feedback as fast as possible.
- You must watch the Forum for your feedback!
* All initial qualifying checkpoint submissions will win $50 (8 Placements)

Current Problem:
The client of this challenge is a global communications company. The client does multi-layered governance involving internal and external stakeholders. Currently, customer manages such governance forums/meeting manually through e-mails, excels etc. The customer is struggling with a single and consolidated source of forums/meeting minutes/participants/actions/documents reviewed and follow-ups etc. 

The Solution:
The customer is looking for this portal to digitally manage governance forums and enable collaboration/communication with various stakeholders (internal - various departments and across the hierarchy, external - suppliers/partners) on meeting/governance reports as well as actions.

We are looking for you to come up with a responsive web application that will provide a way for the user to capture the minutes of a meeting (MoM), there will be the ability to list actions/issues based out of the meeting that needs to be addressed, add a list of documents from the meeting, etc

~
Screen Requirements
For this challenge, we are looking for the below pages to be designed/considered in your concepts. The screen functionality details listed below are suggested functionality for consideration. Do not allow the suggestions below to impact the creativity of design. If there is a better way to accomplish the same goal, then feel free to take creative liberties.

1) Governance Dashboard (Desktop and Phone):
In this Organization, the Dashboard will be used by participants of different types of Governance - For Eg. Delivery, Business, Board of Directors, Partner level Governance etc.

• This page needs to show the List of Issues raised by these participants/partners and provide a way to let the user know on the number of Open Issues and Critical Issues. How many Actions have been taken, does any of them have a red flag, Decisions are pending, Discussions, Information against these issues. 
• Provide a way to see Closed Issues
• Show List of Partners and number of Issues raised by them.
• Metrics on the different issues from different organization location. For Eg. How many issues are Open and how many are Critical from that region/location.
• Think through what is important from a user perspective and how to arrange information, looking for your help to provide the best user experience.

2) Key Reports (Desktop and Phone): 

• Key Reports will display the list of Summary reports of the Issues based on different region/location
• Display list of Attendees reports
• Detail Report - consisting of Governance name, level of review (Internal or External), Forum Name, Frequency, last meeting date, participants in that meeting, partner participants, the key topic discussed, list of pending issues etc. Should be able to Export in Excel. 
• Add anything else you suggest that needs to be included

3) Create a Governance Forum (Desktop and Phone):
The form should display the following items:

• Forum Name
• Forum Description
• Forum Start Date
• Frequency: Weekly / Fortnightly / Monthly / Quarterly / Half-yearly / Yearly
• Forum Admin
• Alternate Admin
• Forum level: CEO / CXO / Function head / etc.
• Type of review: Internal / External
• Partner list: List of partners (if the type of review is external)
• Customer participants (full name & email id): List of participants expected to attend
• Partner participants (full name & email id) - list of participants expected to attend

4) My Forums (Desktop):

• This shows the list of all the forums (meetings) that the user is a part of or that were created by them
• Provide an option for the user to search, filter through this list 
• Within each of the forum, people can communicate with each other regarding the meetings, discuss any issues (open/critical), etc

5) Forum Details (Desktop):

• The user will be able to view/edit the forum details, it will have the same information as that of “Create forum”
• Provide ability to support the creation of Minutes of Meeting (MOM) (see below for more details).
• Show us how the user will upload the documents and see the uploaded meeting documents (see below for more details)
• Show us how the user will be able to add/edit attendees (see below for more details)
• The user will be able to send notification emails to all the attendees or just partner attendees, also they will have the ability to choose particular attendees.
• Pending issue notification to Action Owners
• Reminder to upload the final meeting documents, decks etc.

6) Minutes of Meeting (MOM) -  (Desktop):

• This will show the Status summary (Open, Closed, New, Old Issues) and also the meeting summary (Action, information, decision, red flag, and discussion points)...we will need to show numbers for these and feel free to come up with a visual representation to show these.
• Provide a way for the user to upload a document that will contain the MOM (minutes of the meeting)
• Show a table that has below details:
  • Type (Action, information, decision, red flag, and discussion points)
  • Issue discussed/action items
  • Issue registered date (will have the same date as that of the meeting)
  • Action owner
  • Partner action owner
  • Target date
  • Revised Target Date
  • Status 
  • Classification
• Also, provide a way for the user to export it to excel

7) Add/Edit Attendees, Upload Documents  (Desktop):
Add/Edit Attendees:

• This will show a table with meeting date, mandatory participants (comma separated names), Client Meeting attendees (comma separated), Partner meeting attendees (comma separated), option to edit and delete
• Provide a way to add any missing participants to the meeting

Upload Meeting Documents:

• This will be a list of documents that were already uploaded, it will have below columns: 
  • Meeting Date
  • Meeting Pre-read (Document name, uploaded date)
  • Final Deck (Document name, uploaded date) 
• Provide a way for the user to upload a document (to add a document user will choose the meeting date, meeting pre-read (button to choose files), final deck (button to choose files).

8) Presentation Screen - 1920x1080 (16:9 Ratio)
- In a RUX challenge, this screen is the way to showcase your concept so keep it simple and make it look good!
- If you were walking into a meeting and needed to sell your idea - use this screen to showcase your concept.

Design and Branding Guidelines
- This should be a professional looking application with an engaging and modern theme
- Desktop: 1366px as width with height adjusted accordingly
- Mobile: 750 x 1334 px 
- Please use these colors: #ffffff, #4f5050, #0ea548, #1b5675, #000000

MarvelApp Prototype
- Your designs must be uploaded to MarvelApp. 
- Please send your marvelapp request to csystic@gmail.com or in the challenge forum
- You MUST include your MarvelApp URL (in your marvel app prototype, click on share and then copy the link & share it within your notes while you upload).

Judging Criteria 
Your submission will be judged on the following criteria:

• Overall idea and execution of concepts
• How well does your design align with the objectives of the challenge
• Execution and thoughtfulness put into the solving the problem
• Overall design and user experience
• Cleanliness of screen design and user flow

Target Audience 

• Internal Organization Management team like CEO, CXO, Function head, Operations Lead
• External Organization – Partner/Supplier Management, Operations

Submission & Source Files
Preview Image
Please create your preview image as one (1) 1024x1024px JPG or PNG file in RGB color mode at 72 dpi and place a screenshot of your submission within it.

Submission File
- Submit JPG/PNG for your submission files.
- Submit Marvelapp for your design.

Source Files
All original source files of the submitted design. Source files may be created in Adobe Photoshop, Illustrator, XD or Sketch!

Final Fixes
This RUX might have Final Fixes!